# Signatures

Create the sign-off added under every email, choose which mailboxes use it, and set your default.

**Settings** > **Signatures** (the screen is headed **Email Signatures**) holds the sign-offs added under new emails and replies. **Shared** signatures are for the whole team and set up by an administrator. **Private** ones are yours.

![The Signatures screen in TeamEmail Settings, headed Email Signatures and described as managing signatures that auto-append to your emails, with the Shared and Private tabs above the list.](https://www.neuracrm.com/help/teamemail/settings/signatures.png)

*Signatures are added below a separator when you compose or reply.*

> **Before you start:**
>
> Anyone can create private signatures. For shared signatures you need to be a TeamEmail administrator.

## Create a signature

- Go to **Settings** > **Signatures**, and select **New shared signature** or **New private signature**.
- Enter a **Name** to find it by, such as `Service desk`.

  ![The signature form, here open on an existing signature called Eleanor Whitfield - MD; a new signature has the same fields. Under Details: Name, with the hint Give your signature a name so you can find it later; Visibility set to Private (only you); Channel access reading All channels; and a ticked Set as default signature checkbox. Under Signature Body, a formatting toolbar sits above the signature text: Eleanor Whitfield in bold, then Managing Director, Ironvale Industry and Tel: 01709 555 210.](https://www.neuracrm.com/help/teamemail/settings/signature-form-cropped.png)
- Under **Channel access**, choose the mailboxes it's for. Leave it empty to make it available on every mailbox: it's then only added automatically if it's your default.
- Tick **Set as default signature** if it should be your fallback wherever no other signature applies. On a shared signature this sets the default for the whole team.
- Write the signature under **Signature Body**, then select **Create**.

A message confirms **Signature created**. From now on it's added below your text when you write from one of its mailboxes, or everywhere if it's your default.

**You're done when** the signature is on the list, and it appears under a new email from one of its mailboxes.

## Which signature is used

When you start an email, TeamEmail picks the first signature set for the address in **From**. If none is set for that address, it uses your default. If you have no default, the email has no signature.

![A signature in its own box below the message in the composer: Eleanor Whitfield in bold, then Managing Director, Ironvale Industry and Tel: 01709 555 210. Two small buttons sit in the box's top right corner, circular arrows to switch signature and a cross to remove it.](https://www.neuracrm.com/help/teamemail/settings/signature-in-email.png)

*The signature sits below your message. The arrows switch it for another; the cross removes it from this email.*

Change it for a single email with the arrows in the signature's corner, or remove it with its cross. Neither changes the saved signature.

## Change or delete a signature

Select a signature to edit it, then select **Update**. To delete one, point to its row on the list and select the bin.